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ECM strategy and roadmap (Part 2): The 3 Key steps you must consider

By now, you are already aware that we decide to compile a 3-part article to help you create and/or optimize your ECM Roadmap. Resuming, in our last article we highlight the importance of an ECM Strategy and Roadmap. In fact, we concluded that without an ECM roadmap, an organization’s content strategy can get lost and disorganized. Any organization where users share information online has an ECM strategy.

Following that, in this 2nd part we will identify some key steps to make it easier for users to get their work done. Let us dive into this second part and understand these key steps.

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ECM strategy and roadmap (Part 1): Why is an ECM roadmap important?

Anybody who gets into unfamiliar places can get lost without a map or GPS! Well, without an ECM roadmap, an organization’s content strategy can get lost and disorganized.

So, if you’re planning to migrate your legacy enterprise content management system, there are some best practices and steps you should follow. For example, it’s important to identify the necessary operational policies, procedures and technologies to maintain a company’s digital information.

Given the importance of this subject, we decide to compile a 3-part article to help you create and/or optimize your ECM Roadmap. Let us dive into this first part and understand the steps and strategies to successfully create an ECM roadmap.

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Content Classification: 5 Real Benefits of Machine Learning to Your Organization

Let’s get to the point here… all businesses workflows, decisions and operations are made based on a data analysis. In a daily base, this data usually come from documents handled by the company’s different departments.

Now, imagine that you have a system (ECM System) that can automate the extraction of information, as well as the data analysis, from these documents! Don’t you think this can enhance your company’s key processes?

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AI driven Enterprise Content Management Systems: The 5 major benefits!

Every business has content! It is an integral part of companies’ strategy, workflows, processes, customer services, and essential to the development of new products and Backoffice processes. However, if you have tons of documents, information can be hard to manage…

For example, we all know that content is growing at an astounding rate, which means that companies are accumulating billions of documents, images, videos, invoices… just in the last couple of years! Now… imagine handle all this content… how many people and hours (or years?) would you need to make that happen?!

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ECM Migration – What’s blocking your upgrade? The 4 main challenges preventing you from migrating/upgrading your ECM.

You reach that point! Your Legacy ECM System is not easy to operate anymore, and your users describe it as a slow, complex and with an outdated UI design (providing a bad user experience). So, what’s preventing you from moving to something different? Something more modern, technologic advanced (AI-powered) and with a clean user interface that powers users experience?

Well, let’s be fair here… a lot of concerns may be stopping you from do exactly that!

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How can a Modern ECM System, and an innovation culture helps your employees adjust to digital transformation?

What once was an option for the most innovative companies, is today a total must, and who stays behind will see a real struggle to survive. Yes… we’re talking about Digital Transformation, and most people are aware that this will eventually happen in their companies. Nonetheless, it’s certain that we’ll still see a generational and regional gap… for a while.

In companies, there are employees that did not grow up surrounded by technologies, and newer ones that never knew a world without them. This causes a big gap amongst companies. If companies want to implement digital transformation successfully, besides systems and workflows, they need to get their employees aligned, so it does not become a barrier.